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Alphabetize Bibliography Google Docs

In Google Docs, it’s easy to create lists and tables. The thing is what if you have a lengthy list that you want to sort out or organize in alphabetical order? If you do it manually, then it will definitely take a lot of time.

Fortunately, there’s an alternative option that allows you to easily sort out lists by alphabetical order. You can do it in ascending (A – Z) or descending (Z – A) order. Just read the rest of this post to learn how.

How to sort a list alphabetically in Google Docs

  • First off, go to your Google Docs dashboard. Remember, you can access Google Docs via its direct link or via Google Drive.
  • Once you’re in Google Docs, you may edit an existing document or create a new document.
  • After which, just create a list in either numbered or bulleted format. You can just randomly key in the data for your list.
  • Once your list is ready, go to your Google Docs toolbar and click the “Add-ons” tab.
  • Under “Add-ons”, click “Get add-ons”.

  • On the add-ons list, key in “Sorted Paragraphs” and then press “Enter”.
  • Once the add-on shows up on the list, click the “+Free” button next to it. This will allow you to add the add-on to your Google Docs platform.

  • So what’s next? Just go back to your list and highlight every item in your list that you wish to sort in alphabetical order.

  • After doing so, just click the “Add-ons” tab again and then select “Sorted Paragraphs”. Choose whether you want to sort your list in ascending (A – Z) or descending (Z – A) order.

  • So that’s it. The items in your list will be automatically sorted out. You can just repeat the steps if you still have more lists that you wish to sort out.

Related Posts

You can sort and filter data in Google Sheets to organize and analyze it.

Note: Filter views are only available on a computer. See the FILTER article for info about the function.

Sort your data

  1. On your computer, open a spreadsheet in Google Sheets.
  2. Highlight the group of cells you'd like to sort. To select the entire sheet, click the top left corner of the sheet.
  3. Click DataSort range.
  4. If your columns have titles, click Data has header row.
  5. Select the column you'd like to be sorted first and whether you would like that column sorted in ascending or descending order. This also sorts numbers.
    • Click +Add another sort column to add another sorting rule. Sorting will be done according to the order of your rules.
    • To delete a rule, click Close .
  6. Click Sort. Your range will be sorted.

Filter your data

To see and analyze data in a spreadsheet, use filters. Filters let you hide data that you don’t want to see. You’ll still be able to see all your data when you turn the filter off.

Filters vs. filter views

Both filters and filter views help you analyze a set of data in a spreadsheet.

Filters can be useful if:

  • You want everyone viewing your spreadsheet to see a specific filter when they open it.
  • You want your data to stay sorted after using the filter.

Filter views can be useful if:

  • You want to save multiple views.
  • You want to name your view.
  • You want others to be able to view the data differently. Since filter views need to be turned on by each person viewing a spreadsheet, each person can view a different filter view at the same time.
  • You want to share different filters with people. You can send different filter view links to different people so everyone will see the most relevant information for them.
  • You want to make a copy or create another view with similar rules.
  • You don't have edit access to a spreadsheet and still want to filter or sort. In this case, a temporary filter view will be created.

Note: You can import and export filters, but not filter views.

Use filters in a spreadsheet

To temporarily hide data in a spreadsheet, add a filter.

Note: When you add a filter, anyone with access to your spreadsheet will see the filter too. Anyone with permission to edit your spreadsheet will be able to change the filter.

Filter your data

To filter your data:

  1. On your computer, open a spreadsheet in Google Sheets.
  2. Select a range of cells.
  3. Click Data Create a filter.
  4. To see filter options, go to the top of the range and click Filter .
    • Filter by condition: Choose from a list of conditions or write your own. For example, if the cell is empty, if data is less than a certain number, or if the text contains a certain letter or phrase.
    • Filter by values: Uncheck any data points that you want to hide and click OK. If you want to choose all data points, click Select all. You can also uncheck all data points, by clicking Clear.
    • Search: Search for data points by typing in the search box. For example, typing "P" will shorten your list to just the names that start with P.
  5. To turn the filter off, click DataTurn off filter.
Sort your data while it’s filtered
  • You can sort data with a filter turned on.
  • When you sort your data, only the data in the filtered range will be sorted.
  • You’ll see a green border around the cells in the filtered range.

Create, name, and save a filter view

Use a filter view when:

  • You want to save your filter and use it later.
  • You don't want to disrupt others' view of the data.
  • You want to share a link to a specific filter with others.
  • You can’t edit a spreadsheet, but you want to filter or sort data.
Rename a filter view
  1. On your computer, open a spreadsheet in Google Sheets.
  2. Click DataFilter views.
  3. Select a filter view.
  4. Click the filter view name in the top left of the black bar and type the new name.
  5. Press Enter.
See an existing filter view
  1. On your computer, open a spreadsheet in Google Sheets.
  2. Click DataFilter views.
  3. Select a filter view.
  4. Your filter will be applied to the spreadsheet.
  5. To close your filter view, go to the top right and click Close .
Use filter view with "view only" access

If you have permission to view a spreadsheet but not edit it, you can still use filter views:

  • To apply existing filter views, click DataFilter views.
  • You can create a temporary filter view that only you can use. Because you don’t have "edit" access to the spreadsheet, the filter view won't be saved.
  • Only users with permission to edit a spreadsheet can create filter views that anyone viewing the spreadsheet can use.

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